Chief Operating Officer

We are hiring a Chief Operating Officer (COO) for an established, successful family run business operating in Cobourg. Reporting to the CEO, the COO will be energetic, positive, and personable with the ability to motivate a team and emphasize the importance of providing high levels of efficiency and productivity as well as have a hands-on approach to providing strategic and financial leadership as well as perform clerical accounting tasks. This role is an integral part of a small team that works in a very entrepreneurial environment. The ideal candidate must be able to demonstrate strong leadership, management, and communication skills.

Salary: $90,000 to $110,000

Benefits:  Dental care, extended health care, life insurance and LTD, paid time off, RSP matching program.

Time of Work: Monday to Friday 8:30am – 4:30pm with 1-hour lunch break. Additional hours may be required to perform job.


  • Manage and perform full-cycle accounting including A/P and A/R
  • Prepare monthly financial statements and management reports, monthly G/L reports, bank reconciliations
  • Develop annual budgets, forecasts including cash flow management and projections
  • Administer leases and formulate various financial analyses as required
  • Manage and lead employees to ensure appropriate financial processes are followed
  • Liaise externally with auditors, bankers, vendors, insurance companies and tenants
  • Open and distribute mail as well as, when necessary, answer phones and direct calls
  • Project coordination – manage renovations, tenant upgrades and other on-site projects
  • Input/maintain tenant records in Yardi including the input of new Tenant records
  • Chair meetings involving the Chairman & CEO by preparing notes and actively sharing ideas/thoughts
  • Be a team player and support the works of the company in the office and in the community
  • Overall, maintain financial health of the company with all aspects of corporate accounting including:
    • accounts payable
    • accounts receivable
    • banking and reconciliation
    • quarterly financial reporting
    • year-end reconciliations and reporting
    • annual budget preparation
    • management and strategic planning
    • lease administration

Knowledge and Skills Required:

  • CPA Designation along with HR experience to lead by example and set high standards
  • Understanding of base building as well as knowledge of electrical, plumbing, and mechanical systems
  • Collaborative leadership skills with knowledge of the leasing business and administration
  • Effective communication skills – pleasant, respectful, and professional when communicating with others
  • Service-oriented – courteous and friendly with strong work ethic – hard working, dependable, and positive
  • Results driven with a commitment to teamwork and cooperation
  • Work in a safe and efficient manner while managing multiple tasks and priorities
  • Extremely focused and attentive to detail while acting with integrity- honest and trustworthy
  • Analytical decision making, problem solving and prioritizing
  • Lead the development of best practices, processes, and policies to maximize operational output/efficiency
  • Serve as a role model to the organization by demonstrating hands-on leadership capabilities
  • Excellent leadership skills with a proven ability to manage, lead and supervise a talented multidisciplinary team
  • Encourage maximum performance and dedication, delegate effectively
  • Strong analytical, strategic, and innovative thinker; strong project management skills
  • Strong interpersonal, communication and motivational skills with executive level gravitas
  • Ability to manage a complex portfolio of responsibilities and prioritize activities.
  • Able to anticipate and react prudently to change as well as translate strategic insight into delivery
  • Unquestionable integrity, objectivity & discretion. Committed to core values and ethical business conduct
  • Looks for methods to improve control measures, quality, efficiency/productivity, reduce costs, increase profits
  • Able to complete tasks on time with minimal supervision
  • Microsoft Office including Word and Excel, in addition, experience with Yardi accounting software an asset


Responsibility & Accountability:  Reports to CEO. Work closely with Properties Manager and Facility Specialist. 

Internal/External Contacts:      All personnel within the company, management, employees, tenants, and vendors